Travel expenses policy revised and new municipal software coming

Carleton Place town hall.
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Posted on: April 18, 2018

Brian Turner

At the Corporate Services Committee meeting on April 18 council approved a new travel expense policy requiring employees and councilors to utilize the most practical and economical arrangements and capping daily meal allowances at $100.  While the previous cap was $75, individuals could apply to exceed that figure.  The new limit will not permit any overages.

The town’s current financial software will no longer be supported after December 31st of this year and staff presented several options for its replacement to council.  Former Treasurer Phil Hogan was successful in getting a 1 year extension on the current system’s life to this date, a fact recognized by Mayor Antonakos with his appreciation.  Staff recommended a cloud-based system from Diamond Municipal Solutions at a cost for 2018 of $155K with a 5 year total of $253K.  It will have e-billing functionality for utility and tax invoices as well as automated time and attendance features for employees among other features.  The current CAO, Diane Smithson, and treasurer, Trisa McConkey have had several years of successful experience with this software with previous employers.  Council members approved the purchase in principle with plans to ratify their decision at the next council meeting.